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Presence Sync

Privacy Policy

Last updated: November 10, 2021

Your privacy is important to Message.io, Inc., ("Message.io", "us", or "we"). This Mio Privacy Policy ("Privacy Policy") describes how we may collect, use, store, disclose, and process your personal information, through your access to or use of our products and services, including those at https://m.io/, related websites, mobile software applications, and other offerings (collectively, "Mio" or "Services"). By using these Services, you signify your acceptance of this Privacy Policy. If you do not agree to this Privacy Policy, please do not use the Services. We may change this Privacy Policy from time to time by posting changes at this URL and may send notification emails. Your continued use of the Services following the posting of such changes will be deemed your acceptance of those changes. This Privacy Policy is not a contract and does not create any contractual rights.

This Privacy Policy applies to:     

  • The website https://m.io/ and https://www.presencesync.com/ (the "Website"); and
  • The Mio service and applications (the "Service" or "Mio");
This Privacy Policy does not apply to:
  • Information we collect offline or by any other means (such as through other products or services we may offer); and
  • Information collected by our affiliates or any other third parties (including, third-party messaging platforms (e.g. Slack, Cisco Webex Teams and others) (each, a "Messaging Platform")), which may have their own privacy policies.

Please read this Privacy Policy carefully and save it. If you do not agree with it, you should not use the Service or access the Website. By using the Service, the Website or by accepting or responding to messages or chat requests from users of the Service (including via email), you consent to the practices prescribed in this Privacy Policy.

Information We Collect From You
  • Personal Information. When we refer to "Personal Information" in this Privacy Policy, we mean any information by which you may be personally identified or contacted, whether online or offline. When you use the Service, fill out any forms located on the Website or send or respond to messages or chats via the Service, we may collect certain Personal Information from you, such as your first and last name, email address, phone number and company name or other employment information. If you choose not to provide requested Personal Information, you may not be able to participate in certain activities or use certain features of the Service.
  • Technical Information. We may also collect and use technical data and related information, such as information about your device, system and application software, peripherals and other data related to your interactions with the Service ("Technical Information"). We automatically collect Technical Information through the use of "cookies" and other similar collection technologies, like pixels, web beacons and local storage. The information we collect from these technologies may include your web settings and preferences, website analytics information, device type, phone operating system and push ID. Message.io does not consider Technical Information to be Personal Information. Message.io owns all Technical Information and may use it in connection with the Service or for other lawful purposes. Depending on your browser, you may be able to remove and reject cookies from our Website or the Service by changing your browser settings. The default setting of many browsers is set to accept cookies until you change your settings. Please note that if you disable or refuse cookies, certain features of the Website or the Service may become inaccessible or may not function properly.
  • Location Information. We also collect information about your geographic location from you or your device, including your country, region, city, zip code, street address, time zone, latitude, longitude, and horizontal position representation information ("Location Information").
  • Location Information. We also collect information about your geographic location from you or your device, including your country, region, city, zip code, street address, time zone, latitude, longitude, and horizontal position representation information ("Location Information").
How We Use Your Information

Except as described in this Privacy Policy or in our Terms of Service, Personal Information, Technical Information, Location Information, Messaging Information and Tracking Information (collectively, "Information") that you provide or that we collect will be kept confidential and used to support your relationship with Message.io. We process Personal Information with your consent or as needed to provide you with Services. We may also use Personal Information to comply with legal obligations, operate our business, protect the vital interests of our customers, or the public, or for other legitimate interests as described in the Privacy Policy.

We may use your Information, including your Personal Information, as follows:

  • To enable you to participate in interactive features of the Service (such as communications between users)
  • To provide services and customer support to you.
  • To improve, test, update, and monitor Message.io's products and services for a better user experience.
  • To communicate with you, including about the Service or your account.
  • To market or promote the Service or products and services of Message.io or its third-party partners.
  • For any other purpose we may describe when you provide the Information.
Security of Your Information

We maintain physical, electronic, and procedural safeguards designed to protect the Information. For example, some of the safeguards that we use to protect your personal information against loss, theft, and unauthorized use, disclosure, or modification include:

  • Encrypt your data in transit and at rest to recognized industry standards;
  • Employ a principle of least privilege for access to Systems hosting your data;
  • Enforce complex password policies and multi-factor authentication;
  • Utilize trusted and secured datacenters for processing and storing your data;
  • Utilize centralized monitoring and logging of all production systems;
  • Perform periodic availability and data recovery exercises;
Third-Party Websites, Services, and Technologies

We may provide links to third-party websites on the Website or in other communications to you. These links may appear as a specific domain name or URL or may be activated by clicking on an advertisement or other icon or graphic. Please be aware that other websites and services, including the websites of third parties that you connect with through the Service, may collect personally identifiable information about you. We cannot control and are not responsible for the information collection practices of any third-party websites, services or applications, including any Messaging Platforms. We encourage you to carefully review their terms of use, privacy policies, and any other legal notifications before using or providing information through such websites, services or applications.

Further, the Service may employ third party technologies that require you to accept such third party's terms. This Privacy Policy does not cover the information practices of those third-party technologies.

International Transfers

Information collected from you may be stored and processed in the United States or any other country in which Message.io or its affiliates, subsidiaries, agents or contractors maintain facilities. If you are accessing the Service from the European Union or other regions with laws governing data collection and use, please note that you are agreeing to the transfer of your data to the United States and processing globally. By providing your Information, you consent to any transfer and processing in accordance with this Privacy Policy.

Accessing and Updating Your Information

To the extent provided by the law of your jurisdiction, you may (i) have the right to access certain Information we maintain about you and request details about how we process it, (ii) request certain information regarding our disclosure of Information to third parties for their direct marketing purposes, (iii) request that we update or correct inaccuracies in that Information, (iv) object to our use of your Information, (v) ask us to block or delete your Information from our database, and (vi) request to download the Information you have shared on the Services. You may make these requests and any other inquiries about this Privacy Policy by emailing privacy@message.io, contacting us here, or writing us at 21750 Hardy Oak Blvd Ste 104, PMB 63205, San Antonio, Texas 78258-4946. Any such requests are subject to the protection of other individuals' rights and applicable law. Additionally, to help protect your privacy and maintain security, we may take steps to verify your identity before granting you access to the information. To the extent permitted by applicable law, a charge may apply before we provide you with a copy of any of your Information that we maintain.

Children's Privacy

The Website and the Service are not intended for children under the age of 13. We do not knowingly collect Information from children under 13. If you believe that we may have collected Information from a child under the age of 13, please contact us at privacy@message.io.

Your California Privacy Rights

California Civil Code Section 1798.83 permits our customers who are California residents to request certain information regarding our disclosure of personal information to third parties for their direct marketing purposes. To make such a request, please e-mail us or write to us at the addresses below.

Information Choices and Changes

We may need to communicate with you about the Service, and we would like to make certain commercial offers available to you from time to time. As such, you consent to receive commercial messages (whether by phone, email, text or push notifications) from us or our third-party partners, and acknowledge and agree that your primary phone numbers and email addresses and other information may be used for the purpose of initiating commercial messages. We will allow                you to opt-out of receiving commercial messages, but in order to stop receiving any messages from us whatsoever (including administrative messages regarding the Service), you will need to terminate your account.

Changes to this Privacy Policy

This is our entire Privacy Policy and it replaces any earlier version. We may change this Privacy Policy by posting a new version on the Website or through the Service, and it is your responsibility to review this Privacy Policy periodically. If we make material changes to our practices regarding the collection, use and sharing of your Personal Information, we will notify you via e-mail to the email address you provide to us and/or through a notice on the Website home page or via the Service.

When we do change the Privacy Policy, we will also revise the effective date. Your continued use of the Service after such date constitutes your agreement to this Privacy Policy and any updates.            

Contacting Message.io

For questions or comments regarding this Privacy Policy, please contact us at Message.io, Inc., 21750 Hardy Oak Blvd Ste 104, PMB 63205, San Antonio, Texas 78258-4946, or privacy@message.io.

What Data Subprocessors are currently used by Message.io?

Message.io utilizes third-party Data Subprocessors for its day to day operations and provision of services. Message.io applies data protection controls with each Data Subprocessor in regards to their security controls and applicable regulations for the protection of personal data. Message.io limits the number of subprocessors that import our customers data and PII. Those that do are expected to adhere or exceed the standards and controls we have in place. End user data that is shared with a subprocessor is indicated under the 'End User PII' column. 'End User PII' is currently defined as First name, Last name, Email address, Avatar and IP address. Our Data Subprocessors are:

End User PII
Data Hosting
Marketing newsletter and updates
Product Analytics

Our Data Subprocessors change periodically and we attempt to notify our customers of relevant changes. If you wish to confirm our latest list of Data Subprocessors, please contact us directly.

Disclosure Policy

Message.io enforces and upholds a responsible disclosure policy, available here.

Special Processing

The Message.io Data Processing Agreement ("DPA") has been incorporated by reference and made part of Message.io's Terms of Service. In the event of any conflict between the DPA and this Privacy Policy, the DPA will control. In connection with protected health information ("PHI"), Message.io is not a Covered Entity or a Business Associate under the HIPAA laws as it does not store or have routine access to PHI in connection with its Service, and it does not access PHI other than on a random and infrequent basis as necessary to provide the Service.

Click to download a copy of this Privacy Policy